100+ Job Vacancies at Machakos County Public Service Board

100+ Job Vacancies at Machakos County Public Service Board

Statistican Officer II – Governor Office

Ref: MCPSB/02/2023/005

Duties and Responsibilities

• Management of a specific economic sector or an area of statistical activity;
• Drawing up survey questionnaires and setting up control procedures for receiving returns and taking the necessary action;
• Collection, collation, computerization and analysis of data;
• Writing and submitting reports on specific assignments; and
• Direction and supervision of technical and other supporting staff.

Requirement for Appointment

For appointment to this grade a candidate must be in possession of: –

• A minimum of an Upper Second-Class Honours degree in Economics, or Economics and Mathematics, or Economies and Statistics from a recognized university/institution; or
• A minimum of an Upper Second-Class Honours degree in any of the subjects enumerated at (1) above with a bias towards Computer Science, Operations Research, Survey Techniques and Demographic Techniques from a recognized university/institution;

OR

• A minimum of an Upper Second-Class Honours degree in Statistics with appropriate specialization from a recognized university/institution; or
• A postgraduate Bachelor of Philosophy degree in Economics from the University of Nairobi or equivalent institution or a post graduate diploma or Masters degree in subjects enumerated at (i)-(iii) above.

Housekeeping Assistant I – Governor Office

Ref: MCPSB/02/2023/012

Duties and Responsibilities

• overseeing the cleanliness and maintenance of rooms
• care and maintenance of furnishings, equipment and linen
• reporting any defects in the guest rooms to the supervisor
• ensuring that proper work procedures are followed when handling guest laundry; and
• filling in the occurrence book as required.

Requirements for Appointment

For appointment to this grade, an officer must:

• be in possession of the Kenya Certificate of Secondary Education with a mean grade ‘C’ (minus); and
• have attended a course lasting not less than one (1) year and awarded a Certificate in Housekeeping and Laundry or its equivalent qualification from a recognized institution

Human Resource Management Assistant III – Governor Office

Ref: MCPSB/02/2023/011

Duties and Responsibilities

Specific duties and responsibilities will include information gathering on topical issues within the Department, verifying its authenticity, editing and dispatching the information for dissemination to the public and media under the guidance of a senior officer.

Requirements for Appointment

For appointment to this grade, an officer must;

• have Kenya Certificate of Education (KCSE) mean grade C with a minimum of C+ in English or Kiswahili and C in any other relevant subjects or its approved equivalent qualification;
• have a Diploma in any of the following disciplines: Journalism, Mass. Communication, International Relations, Communication Studies, Public Relations or any other approved equivalent qualifications from a recognized Institution; and
• be proficient in computer applications.

Assistant Waiter – Governor Office

Ref: MCPSB/02/2023/006

Duties and Responsibilities

• assigning daily duties; coordinating food and beverage services; and making reservations in the food service areas;
• giving timely direction on reserved tables and conference rooms;
• ensuring proper and timely setting-up of out station service points;
• ensuring replenishing of conference rooms as required;
• ensuring the environment within the service area is clean and comfortable for guests; and
• handling guest complaints or requests during service.

Requirements for Appointment

For appointment to this grade, an officer must have:

• Diploma in any of the following fields; Hotel Management; Food and Beverage Production and Service or Hospitality Management or any other equivalent qualification from a recognized institution; and
• certificate in computer applications.

Assistant Director – eGovernment – Governor Office

MCPSB/02/2023/001

Duties and Responsibilities

• Analyzing information on programmes, significant events and impact on the customers in a specific sectoral area;
• Researching on possible causes of negative publicity on the Government on both local and international press and assisting in the development of appropriate strategies to address the situation;
• Identifying Government events that require packaging for dissemination to the media and the public; and
• Preparing and organizing fora where Government policies, programmes and projects can be propagated and promoted
• In addition, the officer will prepare media supplements, documentaries, press releases/media features; and regularly attend meetings at the Public Communications Office to deliberate on cross cutting issues that require to be centrally disseminated by the Office of Public Communications.

Requirements for Appointment

For appointment to this grade, an officer must:

• have served in the grade of Principal Public Communications Officer or in a comparable and relevant position for a minimum period of three (3) years;
• have a bachelor’s degree in any of the following disciplines: Mass Communication, Public Relations, Communications Studies, Journalism, International Relations, Social Sciences or any other approved equivalent qualifications from a recognized institution;
• have a master’s degree in any of the following disciplines: Communication Studies; Mass Communication; Journalism, Public Relations; Information Science, Social Sciences or any other approved equivalent qualifications from a recognized institution;
• possess advanced computer application skills;
• possess good oral and written communication skills in both English and Kiswahili;
• be a person of high integrity, motivated and a team player; and
• have demonstrated professional competence and managerial capability as reflected in work performance and results.

Assistant Director – Public Communications – Governor Office

Ref: MCPSB/02/2023/002

Duties and Responsibilities

• Analyzing information on programmes, significant events and impact on the customers in a specific sectoral area;
• Researching on possible causes of negative publicity on the Government on both local and international press and assisting in the development of appropriate strategies to address the situation;
• Identifying Government events that require packaging for dissemination to the media and the public; and
• Preparing and organizing fora where Government policies, programmes and projects can be propagated and promoted.
• In addition, the officer will prepare media supplements, documentaries, press releases/media features; and regularly attend meetings at the Public Communications Office to deliberate on cross cutting issues that require to be centrally disseminated by the Office of Public Communications.

Requirements for Appointment

For appointment to this grade, an officer must:

• have served in the grade of Principal Public Communications Officer or in a comparable and relevant position for a minimum period three (3) years;
• have a Bachelors degree in any of the following disciplines: Mass Communication, Public Relations, Communications Studies, Journalism, International Relations, Social Sciences or any other approved equivalent qualifications from a recognized institution;
• have a masters degree in any of the following disciplines: Communication Studies; Mass Communication; Journalism, Public Relations; Information Science, Social Sciences or any other approved equivalent qualifications from a recognized institution;
• possess advanced computer application skills;
• possess good oral and written communication skills in both English and Kiswahili;
• be a person of high integrity, motivated and a team player; and
• have demonstrated professional competence and managerial capability as reflected in work performance and results.

Public Communications Officer II – Governor Office – 2 Positions

Ref: MCPSB/02/2023/016

Duties and Responsibilities

This will be the entry and training grade for degree holders. An officer at this level will be deployed in a ministry/Department or in public communications office. Specific duties and responsibilities will include gathering information on existing programmes, significant events and the impact on customers and forwarding the same to the head of department for dissemination. Work will further entail liaising with media practitioners and public on issues of mutual concern under the guidance of a senior officer.

Requirements for Appointment

Direct appointment

For direct appointment to this grade, a candidate must:

• Be in possession of a bachelor’s degree in any of the following disciplines: mass communication, communication studies, journalism, public relations, social sciences or any other approved equivalent qualifications from a recognized university/institution;
• Possess good oral and written communication skills in both English and Kiswahili; and
• Be proficient in computer applications

Public Communications Officer I – Governor Office – 16 Positions

Ref: MCPSB/02/2023/015

Duties and Responsibilities

An officer at this level may be deployed at the ministry headquarters or in a public communications office. Duties and responsibilities at this level will entail gathering information on programmes and significant events, editing stories on topical issues in a specific sectoral area, liaising with media practitioners and the public on issues of mutual concern, scheduling interviews with government officials and managing assigned projects and programmes under the guidance of the head of the unit/section.

Requirements for Appointment

For appointment to this grade, an officer must:

• have served in the grade of public communications officers II or in a comparable and relevant position in the public service for a minimum period of three(3) years;
• have a post graduate diploma in any of the following disciplines, in the case of holders of general social science degrees: mass communications, communication studies, public relations, journalism, international relations or its equivalent and relevant qualification from a recognised institution/university; and
• possess good oral and written communication skills in both English and Kiswahili;
• be proficient in information communication and technology including use of internet and intranet services; and
• Have shown merit and ability as reflected in work performance and results.

Assistant Housekeeper – Governor Office – 2 Positions

Ref: MCPSB/02/2023/009

Duties and Responsibilities

• keeping proper records of sundry and linen stores
• supervision of staff
• following up on maintenance work order forms
• assisting in stock taking; ordering, receiving, storing and issuing of cleaning materials
• carrying out on the job training for staff working under him/her; and
• writing and keeping reports on losses, breakages and defects.

Requirements for Appointment

For appointment to this grade, a candidate must have:

• Diploma in either of the following disciplines; Hotel Management; Housekeeping and Front Office Management or Hospitality Management or any other equivalent qualification from a recognized institution; and
• certificate in computer applications.

Principal Public Communications Officer – Governor Office – 3 Positions

Ref: MCPSB/02/2023/003

Duties and Responsibilities

• Gathering information on programmes, significant events in a specific sectoral area and the impact on customers, and forwarding the same to the head of Public Communications Unit for dissemination;Assisting in the development of communications and media strategy;
• Editing stories on various topical issues before they are released to the public and liaising with media practitioners and the public on issues of mutual concern.
• In addition, the officer will be responsible for scheduling interviews with Government officials; managing assigned projects/programmes, and organizing events under the guidance of the head of the Public Communications Unit.

Requirements for Appointment

For appointment to this grade, an officer must:

• have served in the grade of Senior Public Communications Officer or in a comparable and relevant position for a minimum period of three (3) years;
• have a clear understanding of the working of the media and the socio-political environment in Kenya;
• possess good oral and written communication skills in both English and Kiswahili;
• possess advanced computer application skills;
• attended a management course lasting not less than four (4) weeks; and
• have demonstrated professional and managerial competence as reflected in work performance and results.

Clerical Officer II – Governor Office – 3 Positions

Ref: MCPSB/02/2023/013

Duties and Responsibilities

• Collecting statistical records
• carrying out transactions related to accounts or personnel information
• filing receipts
• receiving, filing and dispatching correspondence
• preparing Pay Change Advices (PCAs)
• preparing initial documents for issuance of stores
• photocopying and scanning documents
• indexing of documents and records
• checking general office cleaning; and
• keeping safe custody of equipment, documents and records.

Requirements for Appointment

For appointment to this grade, a candidate must have: –

• Kenya Certificate of Secondary Education (KCSE) Mean Grade C- (Minus) or its equivalent qualification; and
• Certificate in computer application skills from a recognized institution

Chief Public Communications Officer – Governor Office – 3 Positions

Ref: MCPSB/02/2023/004

Duties and Responsibilities

• Gathering information on programmes, significant events in a specific sectoral area and the impact on customers, and forwarding the same to the head of Public Communications Unit for dissemination;
• Assisting in the development of communications and media strategy;
• Editing stories on various topical issues before they are released to the public and liaising with media practitioners and the public on issues of mutual concern.

Requirements for Appointment

For appointment to this grade, an officer must:

• have served in the grade of Senior Public Communications Officer or in a comparable and relevant position for a minimum period of three (3) years;
• have a clear understanding of the working of the media and the socio-political environment in Kenya;

Administration Officer III – Governor Office – 3 Positions

Ref: MCPSB/02/2023/007

Duties and Responsibilities

• Planning of office accommodation and layout;
• Facilitating transport and travelling services;
• Maintaining and updating furniture and office equipment inventory;
• Ensuring payment of utility bills;
• Facilitating movement of assets:
• Facilitating general maintenance of buildings and furniture; and
• Facilitating logistics for meetings, conferences and other special events.
• Collecting and collating data on developmental activities; and
• Providing input in organizing public participation awareness at the local level;

Requirements for Appointment

For appointment to this grade, an officer must have: –

• Diploma in any of the following disciplines: – Public Administration; Business Administration/Management, Community Development or any other Social Science from a recognized institution; and
• Certificate in computer applications from a recognized institution.

Chief Driver – Governor Office – 4 Positions

Ref: MCPSB/02/2023/008

Duties and Responsibilities

• driving the assigned vehicle
• carrying out routine checks on the vehicle’s cooling, oil, electrical, tyre pressure and brake systems, etc.
• detecting and reporting malfunctioning of the vehicle systems; maintenance of work ticket(s) for vehicle(s) assigned
• ensuring security and safety of the vehicle on and off the road
• overseeing safety of the passengers and/or goods therein; and
• maintaining cleanliness of the vehicle(s)
• In addition, the officer may be required to supervise and guide staff in a small transport unit.

Requirements for Appointment

For appointment to this grade, an officer must;

• Kenya Certificate of Secondary Education mean grade D plain or its equivalent qualification from a recognized Institution;
• passed Occupational Trade Test I for Drivers;
• a valid driving license free from any current endorsement(s) for class(es) of vehicle(s) the officer is required to drive;
• Defensive Driving Certificate from the Automobile Association (AA) of Kenya or its equivalent qualification from a recognized Institution;
• attended a Refresher Course for drivers lasting not less than one (1) week within every three (3) years at Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized Institution;
• a valid Certificate of Good Conduct from the Kenya Police;
• attended a First-Aid Certificate Course lasting not less than one (1) week at St. John Ambulance or Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized Institution;

Interns – Public Communications – Governor Office – 5 Positions

Ref: MCPSB/02/2023/017

Duties and Responsibilities

• Completing duties mutually agreed upon and assigned by the supervisors;
• Documenting relevant skills acquired; and
• Actively participating in any relevant mentorship activities and additional responsibilities designed for the programme.

Requirements for Appointment

• be in possession of a Bachelors degree in any of the following disciplines: Mass Communication, Communication Studies, Journalism, Public Relations, Social Sciences or any other approved equivalent qualifications from a recognized University/Institution;
• Graduated not earlier than the year 2018
• be proficient in computer applications.

Cleaning Supervisor I – Governor Office – 20 Positions

Ref: MCPSB/02/2023/014

Duties and Responsibilities

The Support Staff function will entail undertaking supervision of cleaning and messengerial duties in areas of deployment and undertaking any other related duties.

Requirements for Appointment

For appointment to this grade, an officer must have: –

• A K.C.E Division IV or K.C.S.E certificates Mean Grade D (Plain) or any other approved equivalent qualifications from a recognized Institution.
• Attended a course of not less than or in aggregate of at least one month in any areas.

Deputy Principal Social Welfare Officer

Ref: MCPSB/02/2023/041

Duties and Responsibilities

Can be deployed at a provincial command prison or prisons headquarters and will be responsible for the efficient management and administration of social welfare programmes. The officer will be expected to be fully conversant with the government policy on rehabilitation and treatment of inmates in penal institutions; giving technical advice; ensuring implementation of policies on social welfare programmes in prisons and communities; liaising with non-governmental organizations regarding donations and social welfare policy formulation. The officer will also coordinate and participate in social services programmes; be involved in formal and informal teaching of social welfare officers in the latest developments in their area of specialization; and organise courses relevant to the needs of social welfare officers.

Requirements for appointment

• Have served in the grade of chief social welfare officer or in a comparable and relevant position in the public service for a minimum period of three(3) years;
• Be fully conversant with government policy on rehabilitation and treatment of offenders In the penal institutions in accordance with prisons Act (Cap. 90) mental health act (cap. 248) and borstal institution act (cap. 92)
• Have attended a management course lasting not less than four (4) weeks; and
• Have demonstrated proven competence, ability and initiative in work performance and results

Assistant Internal Auditor General (Assistant Director)

Ref: MCPSB/02/2023/038

Duties and Responsibilities

managing of internal audit technical divisions within head office comprising of finance, training and administration, systems audit, information technology, audit reports and investigations and budget monitoring and evaluation, and participating in planning, designing, development and operation of major computer based systems to determine whether adequate controls are in place;
systems testing is performed at appropriate stages; or systems documentation is complete, accurate and the needs of users are met.

Requirements for Appointment

For appointment to this grade, a candidate must have; –

• have served in the grade of Principal Internal Auditor for a minimum period of three (3) years;
• be a registered member of the Institute of Internal Auditors (IIA) or the Institute of Certified Public Accountants of Kenya (ICPAK), or Certified Information Systems Auditor (CISA);
• have demonstrated wide administrative capabilities and a high degree of competence in managing the audit function at a high level including the ability to device, develop and implement strategic corporate and operational audit plans; and
• have demonstrated a high degree of integrity at the previous position and can be a team player

Internal Auditor II

Ref: MCPSB/02/2023/044

Duties and Responsibilities

• reviewing internal control systems in operation report on any weakness;
• undertaking special audit assignments and preparing detailed audit observations and report as required by his/her superior, reviewing internal controls on issuance of authority to incur expenditure and commitments;
• reviewing internal revenue/ Appropriation –In-Aid collection and accounting from time to time & advice on deviations from approved levels;
• ensuring that government assets; plant equipment, supplies; stores etc are appropriately recorded in the relevant register and are maintained & kept safety.

Requirements for Appointment

For appointment to this grade, an officer must;

• Be in possession of a Bachelor of Commerce Degree (Accounting / Finance Option)

OR

• Have passed CPA Part II or CIA part III

Administration Officer III

Ref: MCPSB/02/2023/053

Duties and Responsibilities

• Planning of office accommodation and layout;
• Facilitating transport and travelling services;
• Maintaining and updating furniture and office equipment inventory;
• Ensuring payment of utility bills;
• Facilitating movement of assets:
• Facilitating general maintenance of buildings and furniture; and
• Facilitating logistics for meetings, conferences and other special events.
• Collecting and collating data on developmental activities; and
• Providing input in organizing public participation awareness at the local level;

Requirements for Appointment

For appointment to this grade, an officer must have: –

• Diploma in any of the following disciplines: – Public Administration; Business Administration/Management, Community Development or any other Social Science from a recognized institution; and
• Certificate in computer applications from a recognized institution

Finance Officer II

Ref: MCPSB/02/2023/050

Duties and Responsibilities

• Compiling and formatting financial estimates;
• Taking initial action on budget monitoring; and
• Preparing reports and briefs on budgetary policy issues.

Requirements for Appointment

For appointment to this grade, a candidate must be in possession of either: –

• Bachelors degree in any of the following areas: Commerce (Finance Option), Economics, Business Administration, Business Management or Finance

OR

• Any other Bachelor’s degree with Certified Public Accountant II (CPA II) qualification.

Chief Driver

Ref: MCPSB/02/2023/055

Duties and Responsibilities

• driving the assigned vehicle
• carrying out routine checks on the vehicle’s cooling, oil, electrical, tyre pressure and brake systems, etc.
• detecting and reporting malfunctioning of the vehicle systems; maintenance of work ticket(s) for vehicle(s) assigned
• ensuring security and safety of the vehicle on and off the road
• overseeing safety of the passengers and/or goods therein; and
• maintaining cleanliness of the vehicle(s)
• In addition, the officer may be required to supervise and guide staff in a small transport unit.

Records Management Officer III

Ref: MCPSB/02/2023/052

Duties and Responsibilities

• Specific duties and responsibilities will include receiving, sorting, opening, filing, minuting and distribution of mail: dispatching of mails; and guiding on files disposal.

Requirements for Appointment

For appointment to this grade, a candidate must have: –

• Kenya Certificate of Secondary Education (KCSE) mean grade C plain from the Kenya National Examinations Council (KNEC) or equivalent qualifications from a recognised institution: and a Diploma in Records/Information Management or equivalent qualifications from a recognised institution

Administration Officer II

Ref: MCPSB/02/2023/046

Duties and Responsibilities

• Planning of office accommodation and layout
• Facilitate transport and travelling services
• Collecting and collating data on developmental activities
• Providing input in the monitoring and evaluating of community projects
• Providing
• Supervising daily patrols;
• Carrying out inspection duties;
• Overseeing security of county government buildings and vital installations;
• Briefing and debriefing officers;
• Responding to correspondences;
• Monitoring and communicating surveillance

Requirement for Appointment

For appointment to this grade an officer must;

• Have a Bachelor’s degree in any of the following disciplines; Public Administration; Business Administration/Management, Community Development or any other Social Science from a recognized institution
• Certificate in computer applications from a recognized institution

Information Communication Technology Officer I

Ref: MCPSB/02/2023/042

Duties and Responsibilities

• installation and maintenance of computer systems;
• configuration of Local Area Network and Wide Area Network;
• developing and updating application systems; and carrying out systems analysis, design and programme specifications in liaison with users;
• carrying out repairs and maintenance of Information Communication Technology equipment and associated peripherals;
• drawing up hardware specifications for Information Communication Technology equipment; verification, validation and certification of Information Communication Technology equipment; and overseeing the process of configuration of new Information Communication Technology equipment.

Requirements for Appointment

For appointment to this grade, an officer must have:

• a degree in any of the following fields: Computer Science/ Information Communication Technology or in Electronics/Electrical Engineering from a recognised institution.

Records Management Officer II

Ref: MCPSB/02/2023/045

Duties and Responsibilities

• ensuring security of files and documents
• renewing file covers
• ensuring proper handling of documents, pending correspondence and bring-ups
• receiving and dispatching letters and maintaining related registers
• preparing disposal schedules and disposing dead files in accordance with relevant Government regulations.

Requirements for Appointment

For appointment to this grade, a candidate must be in possession of-;

• a Bachelor’s degree in Information Science/Records Management or any of the Social Sciences from a recognised institution.

Principal Records Management Officer

Ref: MCPSB/02/2023/040

Duties and Responsibilities

The officer will be responsible for planning appropriate office accommodation for registries: preparation and submission of budget estimates for registry services and initiating appraisal and disposal of files, documents, and records in accordance with Government regulations. In addition, the officer will be responsible for supervision, guidance and development of stall working under him/her

Requirements for Appointment

For appointment to this grade, an officer must have:

• served in the grade of Chief Records Management Officer or in a relevant and comparable position in the Public Service for a minimum period of three (3) years;
• a Masters Degree in Information Science/Records Management or equivalent qualifications from a recognised Institution; and
• shown outstanding professional competence and administrative ability in the management of the records function

Assistant Director Information Communication Technology

Ref: MCPSB/02/2023/039

Duties and Responsibilities

• planning, monitoring and evaluating program activities;
• ensuring ICT goals and objectives are met;
• approving of ICT standards for application;
• liaising with users to ensure that information processing needs are met;
• reviewing and evaluating feasibility studies and reports for implementation;
• management and coordination of the unit;
• Supervising ICT officers;
• providing assistance in the development of ICT strategic plans;
• ensuring that ICT projects are completed within the planned time and budget;
• ensuring that procedures and standards are adhered to;
• liaising with heads of Department in the Departments in developing and implementing change management initiatives;
• ensuring that officers are adequately trained;
• drawing up the budget for the ICT unit; and
• procurement of ICT equipment and services.

Requirements for Appointment

For appointment to this grade, an officer must;

• served in the grade of Principal Information Communication Technology or in an equivalent and relevant position for a minimum period of six (6) years;
• a bachelors degree in any of the following: Mathematics, Economics, Statistics, Commerce, Physics or any other related discipline.

OR

• A Masters’s degree in Computer Science or any other/ICT related discipline from a recognized Institution; and served in the grade of Principal Information Communication Technology or an equivalent and relevant position for a minimum period of three (3) years
• attended a Strategic Leadership Development Programme lasting not less than four (4) weeks from a recognized Institution; and
• demonstrated professional ability, initiative and competence in organizing and directing work.

Deputy Director Human Resource Management

Ref: MCPSB/02/2023/037

Duties and Responsibilities

• The officer will be responsible to the Director of Human Resource Management for analysing the Human Resource Management structures and systems, determining and proposing methods/strategies of handling human resource management function
• initiating and developing human resource management policies geared towards instilling the right attitude, values and culture in line with the overall service mission and vision
• proposing performance improvement strategies that are adaptive to the changing environment and technology
• maintaining human resource data base and Schemes of Service for the County Public Service
• researching on relevant regulations and standards such as industrial relations; and co-ordinating development of strategic/action plans for the Human Resource Management in the County.

Requirement for Appointment

For appointment to this grade, an officer must: –

• served as an Assistant Director of Human Resource Management or in a comparable and relevant position for a minimum period of three (3) years;
• Masters degree in Human Resource Management/Industrial Relations/ Public or Business Administration/Government or any other relevant qualification from a recognized institution; and
• demonstrated a high degree of professional competence, administrative capabilities and initiative in the general organisation and management of human resource and a thorough understanding of the human resource management policies, regulations, employee relations, Labour Laws and other statutes that relate to the human resource management.

Human Resource Management Officer

Ref: MCPSB/02/2023/043

Duties and Responsibilities

• verification of information relating to recruitment, appointment, transfers, Human Resource Management records and complement control;
• processing cases for the Ministerial Human Resource Management Advisory Committee and assisting in the implementation of the decisions thereof; and
• Supervising and guiding junior staff in the Section.

Requirement for Appointment

• served as a Human Resource Management Officer II or in a comparable and relevant position for a minimum period of three (3) years; and
• Shown merit and ability as reflected in work performance and results.

Legal Clerk/Paralegal – 2 Positions

Ref; MCPSB/02/2023/047

Duties and Responsibilities

• Filing of court documents and any other legal documents;
• Service and facilitating service of Legal Documents or any other documents taking hearing dates in Litigation matters;
• Drafting Legal Documents under the supervision of the Legal Counsel; and
• Providing any other Clerical services that may be required by the Office of the County Attorney;
• Attending government registries, lodging documents and applications;
• Undertaking routine errands to public registries, courts, and other relevant offices;
• Assisting with management of filing, archiving and retrieval system at the legal registry;
• Managing the court/litigation diary.
• Attending court to obtain the necessary documents or court proceedings;

Requirements for Appointment

For appointment to this grade, an officer must;

• Be a citizen of Kenya;
• A diploma in Law from a recognized institution;
• Knowledge in paralegal for not less than three (3) years;
• Be proficient in the use of basic computer applications; and
• Possess a current Process Server’s Certificate.

Core Competencies/Attributes:

• Meet the requirements of Chapter Six of the Constitution;
• Knowledge of various legal processes, policies and procedures;
• Basic knowledge of drafting court pleadings.
• Ability to deliver results in a complex and dynamic environment;
• Ability to demonstrate innovation;
• Must demonstrate excellent interpersonal skills;
• Ability to work with minimum supervision and strict timelines;
• Good communication skills;
• Good analytical skills and an eye for detail; and
• Knowledge of relevant computer applications.

Assistant Office Administrator III – 2 Positions

Ref: MCPSB/02/2023/054

Duties and Responsibilities

• Taking oral dictation
• word and data processing: managing e-office
• ensuring security of office records, documents and equipment
• maintaining an up-to-date filing system in the office
• operating office equipment
• managing office protocol
• managing office petty cash
• handling telephone calls and appointments
• supervising office cleanliness and undertaking any other office administrative services duties that may be assigned.

Requirements for Appointment

For this appointment an officer must have: –

• Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C (plain) in English or Kiswahili Language or its equivalent qualification from a recognized Institution;
• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC);

OR

• Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects: –
  • Typewriting III (50 w.p.m.)/Computerised Document Processing III;
  • Shorthand II (80 w.p.m.);
  • Business English II/Communications I; (d) Office Practice II;
  • Secretarial Duties II;
  • Commerce II; (9) Office Management III/Office Administration and Management III;
  • Certificate in computer applications from a recognized Institution; and

Clerical Officer II – 3 Positions

Ref: MCPSB/02/2023/056

Duties and Responsibilities

• Collecting statistical records
• carrying out transactions related to accounts or personnel information
• filing receipts
• receiving, filing and dispatching correspondence
• preparing Pay Change Advices (PCAs)
• preparing initial documents for issuance of stores
• photocopying and scanning documents
• indexing of documents and records
• checking general office cleaning; and
• keeping safe custody of equipment, documents and records.

Requirements for Appointment

For appointment to this grade, a candidate must have: –

• Kenya Certificate of Secondary Education (KCSE) Mean Grade C- (Minus) or its equivalent qualification; and
• Certificate in computer application skills from a recognized institution.

Human Resource Management Officer II – 5 Positions

Ref: MCPSB/02/2023/048

Duties and Responsibilities

• verification of information relating to recruitment, appointment, transfers, Human Resource Management records and complement control
• processing cases for the Departmental Human Resource Management Advisory Committee and assisting in the implementation of the decisions thereof, and supervising and guiding junior staff in the County public service.

Requirement for Appointment

For appointment to this grade, a candidate must: –

• Have a degree in Social Sciences such as Government, Sociology, Economics, Public/Business Administration, Human Resource/Personnel Management or any other relevant qualification from a recognized university/institution.

Human Resource Management Officer III – 7 Positions

Ref: MCPSB/02/2023/051

Duties and Responsibilities

Handling simple tasks of analytical nature. The officer will be required to implement certain decisions within the existing rules, regulations and procedures; an officer at this level will supervise clerical officers and other supporting staff.

Requirements for Appointment

Direct appointment will be made from candidates who have:

• at least a C- in the Kenya Certificate of Secondary Examination KCSE); anda Diploma in Human Resource Management, Records Management or its equivalent from a recognized institution.

Cleaning Supervisor I – 20 Positions

Ref: MCPSB/02/2023/057

Duties and Responsibilities

The Support Staff function will entail undertaking supervision of cleaning and messengerial duties in areas of deployment and undertaking any other related duties.

Requirements for Appointment

For appointment to this grade, an officer must have: –

• A K.C.E Division IV or K.C.S.E certificates Mean Grade D (Plain) or any other approved equivalent qualifications from a recognized Institution.

County Solicitor

Ref: MCPSB/02/2023/058

Pursuant to section 17 of the County Attorney Act, 2020, the County Government of Machakos wishes to recruit a competent and qualified person to fill the position of County Solicitor. The County Solicitor shall, inter alia, be the principal assistant of the County Attorney.

Minimum Requirements And Competencies

• Be a Kenyan citizen;
• Be in possession of a law degree from a University recognized in Kenya; (a Masters’ degree will be an added advantage)
• Have at least five years’ experience as an Advocate of the High Court of Kenya;
• Must be a holder of a current practicing certificate and be an up-to-date member of The Law Society of Kenya;
• Satisfy the requirements of Chapter Six of the Constitution;
• Fulfill other duties of the office as may be determined by the County Public Service Board and the Executive

Mandatory Integrity Clearance

• Clearance from Kenya Revenue Authority (KRA)
• Clearance from Credit Reference Bureau (CRB)
• Clearance from Criminal Investigation Department (CID) of National Police
• Clearance from the Ethics & Anti-Corruption Commission (EACC)
• Clearance from former employer where applicable

County Legal Counsel – 2 Positions

Ref: MCPSB/02/2023/059

Duties and Responsibilities

Undertaking research on assigned legal issues; analysing data and compiling reports; preparing legal documents/instruments; preparing legal opinions; ensuring compliance with principles and values and food governance, human rights, transparency, accountability, ethics and integrity.

Requirements for appointment

• Bachelor of laws (LLB) degree from a recognized university
• Postgraduate diploma In legal studies from the counsel of legal education
• Senior management course lasting not less than 4 weeks from a recognized institution.
• Proficiency in computer applications
• Shown merit and ability as reflected in work performance and results

Social Welfare Officer II – 2 Positions

Ref: MCPSB/02/2023/049

Duties and Responsibilities

• Representing the department of social welfare and civic empowerment
• Mainstreaming disability issues and assisting in registration, screening and referrals of persons with disabilities. (PWD’s).
• Sensitization of improved welfare for the elderly persons.
• Capacity building of community groups on economic empowerment, leadership and management.
• Data collection on all registered groups.
• Regular visits and support for registered children’s home.
• Handling GBV (Gender Based Violence) issues through counselling and referrals.
• Prepare weekly and monthly report on field visits, activities and events which are
• being undertaken in social welfare programs.
• Represent the Department at seminars and conferences related to social welfare in Sub-Counties.
• Represent the department at Sub-County Human Development related meetings such as sector working groups.
• Provide advice and support to the technical staff working within the respective field offices.
• Support in updating and sharing with staff recent developments and knowledge tools in the areas of interventions.
• Monitor and report on social safeguards on County projects in your Sub-County
• Attend conferences and seminars as directed by your supervisor.
• Ensure gender integration in the day-to-day activities.
• Undertake any other duty that may be given from time to time from Social Welfare office.

Requirement for Appointment

For appointment to this grade, a candidate must;

• have a Bachelor of Arts Degree in any of the following disciplines: Social Work, Sociology, Psychology, Anthropology, Mental Health, Counseling or equivalent qualification from a recognized institution

How to apply

Interested and qualified persons are requested to fill the Online application form accessible from Machakos County Public Service Board Portal through the following link: Note that all applications must be submitted electronically. Applicants should upload certified scanned copies of their academic certificates, professional Certificates from tertiary institutions and National Identification Cards. All Applications must be received on or before 24th February, 2023 5:00 PM.

The Secretary/CEO,
Machakos County Public Service Board,
P.O BOX 603-90100,
Machakos.