Job Summary:

Reporting to the Human Resource Manager, the Human Resources Officer is responsible for all aspects of the human resource function within the organization and performs a wide variety of duties focused on human resource management,

Duties and Responsibilities:

• Develop and recommend personnel policies and procedures and maintain the Employee HR policies manual in accordance with Kenya labour laws and Ciheb Kenya policies and procedures
• Actively participate in the full-cycle recruitment for all vacancies including development of job descriptions, placing job advertisements, screening and interviewing qualified candidates, conducting references checks and extending employment offers.
• Develop, oversee and advise management on a staff performance management system, including annual appraisals. He/she will take a lead in handling staff conduct and discipline, and grievance handling procedures.
• Oversee the personnel management that includes maintaining personnel files and staff leave management system.
• Planning and ensuring systematic induction for all new staff and induction plans
• Overseeing the health, safety and wellness of all employees.
• Implementing systematic staff development procedures.
• Communicating with staff about issues affecting their performance.
• Ensuring accurate and proper record keeping of employee information in electronic and digital format.
• Act as a key source of support, guidance and expertise on safeguarding and human resources related matters in the organization.
• Support and embed a culture of shared responsibility towards safeguarding Ciheb Kenya’s beneficiaries, interns, volunteers, and staff from abuse, exploitation and harassment across the field bases.
• Ensure that all new hires are on boarded appropriately and given access to Ciheb Kenya policies and procedures and support managers on the orientation of new employees. Orienting new employees and training existing employees.
• Lead the performance management process including creating a plan to manage annual reviews, conduct training on goal setting and organize development activities
• Manage employee relations matters including conflict resolution and disciplinary matters in compliance with local labour laws, Ciheb Kenya policies in order to meet the standards of a conducive working environment.
• Prepare monthly payroll data for payroll change file in collaboration with Human Resource and Admin Manager
• Coordinate the administration of benefits by working closely with insurance to manage staff enrolments and terminations, issuance of insurance cards, Schedule periodic insurance benefits orientation for all staff members.
• Ensure in all HR practices, there is strict compliance with the policies, labour law and donor requirements. This will include sub grantees compliance.
• Ensure HR Compliance

Minimum Required Qualifications

• Bachelor Degree in Human Resource Management or Bachelors Social Sciences or equivalent from a recognized institution
• Post graduate Diploma in Human Resource Management.
• Valid Institute of Human Resource Management (IHRM) Membership
• A minimum of 7 years working experience in a similar position
• Excellent knowledge of Kenya Labour laws
• Working knowledge of Human resource information System will be an added advantage

Skills & Attributes:

• Excellent communication and persuasion skills
• Team player with strong leadership skills
• Ability to work in a high-pressure environment
• High levels of integrity
• Strong planning and organizational skills
• Computer skills
• Immediate availability will be a definite advantage

Job Summary

Under the supervision of the Strategic Information Lead, the SI Specialist will provide technical assistance and capacity building to M&E and data management staff at Point of Service in support of SI activities. S/he will provide support to the M&E and data management components at the Point of Service level.

Duties and Responsibilities:

• Provide specialized training to facility and other partner staff in Health Information Systems including IQCare and other databases
• Provide mentorship to site data clerks on HIV related M&E systems
• Provide support and data analysis training to health facility staff with focus on use of IQCare
• Conduct routine data management including data collection, collation, analysis and reporting
• Ensure that all national HIV related tools are available in supported facilities and health care workers are mentored to use them appropriately
• Data analysis, generating of reports and presentation to the program on a monthly/quarterly/annual basis to inform the program/donor/MOH
• Develop and revise M&E processes and related tools that support quality assurance for key program areas
• Provide capacity building and other form of support to site level staff on M&E activities such as data collection, analysis and interpretation
• Conduct data quality assessments with strategic action plans and share assessment findings for improvement
• Conduct targeted site visits to provide mentorship on all issues related to Strategic Information
• Conduct data quality control/assurance activities
• Manage project databases and generate reports for donor reporting and project management
• Develop SQL queries and related activities

Qualifications and professional skills

• A Bachelor’s degree in Science, Health Information Systems, Public Health, Health Informatics, Statistics, Mathematics or any other relevant degree. A Master’s degree will be a definite plus
• Training in M&E from a credible institution is desirable
• A minimum of three (3) years’ experience working with HIV data systems
• Strong analytical skills
• Advanced computer skills including advanced excel, MS access, PowerPoint etc.
• Training in a statistical data analysis software is desirable